Mpesa Finance control Specialist

Role Purpose

The Mpesa Finance Control Specialist ensure monitoring of Finance internal controls, verification of compliance with company policies and procedures and standards, verification of reliability of financial statements. 
Supports the business by tracking and detecting fraud, misappropriation, and mismanagement.

Key Responsibilities:

• Verification of first line defense to ensure that prescribed procedures are being followed by each department. 
• Examine and evaluate the adequacy and the effectiveness of internal controls, governance processes and identify opportunities for improvement.
• Monitor the effectiveness of key controls by reviewing and checking evidences loaded in the SharePoint or company repository. Report the monitoring results to the Management for timely action and follow-up if needed.
• Ensure that management takes all reasonable measures to safeguard M-PESA assets and resources against waste, loss, damage, fraud, or misappropriation.
• Discuss with Management and employees on observed control weaknesses and recommend controls to address the findings. 
• Assess and report results, which includes evaluating the severity of any identified deficiencies.
• Agree on a timetable with strict deadlines with the appropriate personnel to resolve control deficiencies

Finance controller

1.    Permanent controls monitoring.
-    Identify and list all processes/controls and ensure that they are monitored and controls deficiencies over financial transactions/accounts are reported in a timely manner to the appropriate management level and addressed promptly. (Payable management, Receivable Management, Cash management, Employees payments, Treasury operations, Purchases of goods and services, Taxes, Fixed Assets, Inventories).
-    Ensure monitoring and tracking of control gaps identified. (Create a ticket, assign it to a control owner, recommend corrective actions, agree on SLA, escalate the ticket to control owner Line Manager if agreed deadline expired).
Exceptions. 
-    Check reconciliations for timely completion and approval as well as for items that should have been corrected but are still outstanding.
-    Balance sheets review. 
-    On a monthly basis, check and review balance sheets significant trends (Month on Month, Year on Year) by latest working day 15. 
-    Request reconciliations and supporting documents from the account owner.
-    Ensure that the reconciliations have been reviewed and approved by Head of Finance.
-    Report on the balance sheets status monthly. 
2.    Income statement review. 
-    On a monthly basis, by latest working day 15, check and review income statements account for significant trends (Month on Month trend, Year on Year, 3 months trend, budget).
-    Request supporting documents and explanations from the account owner if necessary.
3.    Revenue recognition.  
-    On a monthly basis, by latest working day 5 ensure to review the revenue recognition process and check reconciliation. 
4.    Credit notes review. 
-    On a regular basis, check all credit notes and the income reversed in the Income Statement.
-    Ensure that all income reversed have a valid supporting document with the appropriate approvals in accordance with company Delegation of Authority.
5.    E-money creation. 
-    Check and review E-money reconciliation (creation and destruction) daily. 
6.    Trust account review. 
-    Check and review Trust account reconciliation on daily basis. 
-    Ensure that counter party risk limit (Tier 1, Tier 2, Tier 3) is monitored and correctly managed as per M-Pesa Treasury policy and procedures.
7.    Payments.
-    Check payments and related supporting documents. 
-    Ensure that the company Delegation of Authority (DOA) and bank mandates have been followed.
8.    Manual Entries
    Ensure that all manual entries and journal entries and attached supporting documents have been reviewed and approved in accordance with the company delegation of authority.
9.    Commissions
-    Check and monitor commissions paid to partners as per company Incentives scheme.
-    Analyze on a regular basis the transactions flow and circuit to identify cases of abuse, or fraud.
10.    Financial Transactions and M-Pesa accounts monitoring. 
-    Ensure transactions, revenues, expenses, purchases, payments and M-Pesa internal accounts are monitored on a regular basis.
-    Track and analyze expenses, payments, suspicious transactions based on the trend.

Qualifications Required

-    A bachelor’s degree in finance, accounting or a related field from a recognized university.
-    3-5 years of experience in internal control or auditing roles, preferably in financial institutions or audit firms.
-    Strong analytical skills
-    Excellent communication skills for effective collaboration across departments.

The Mpesa Internal Control Product Specialist will report to: Executive Head of Internal Control

Division: Mpesa Internal Audit

Group: Vodacash/M-Commerce

Band/TW: Senior Specialist/TW10

Vodacom DRC welcomes applications from candidates without discrimination and embraces diversity and inclusion. We strongly encourage women, neurodivergent individuals, and people living with disabilities to apply. We firmly believe that every individual brings unique and invaluable qualities, and we are committed to fostering an inclusive, respectful, and supportive work environment where everyone can flourish.

Together we can.