Executive Personal Assistant
Join Us
At Vodafone, we’re not just shaping the future of connectivity for our customers – we’re shaping the future for everyone who joins our team. When you work with us, you’re part of a global mission to connect people, solve complex challenges, and create a sustainable and more inclusive world. If you want to grow your career whilst finding the perfect balance between work and life, Vodafone offers the opportunities to help you belong and make a real impact.
What you’ll do
- Calendar management for the CEO, ensuring optimal scheduling and prioritization of strategic engagements;
- Reception and coordination of external dignitaries meeting with the CEO, ensuring high-level representation;
- Scheduling and coordination of meetings, including logistical and document preparation;
- Management of weekly Executive Committee meetings: scheduling, document collection and distribution;
- Organization of the quarterly meeting with Vodafone Group, overseeing all logistical aspects;
- Planning and execution of corporate events involving the Executive Committee and Vodafone Group Board, including visits from global leadership teams and annual strategy meetings: Venue selection, Invitation management, Hotel bookings, Institutional protocol and Menu planning and gift selection.
- Travel arrangements (flights, hotels, transfers), both domestic and international;
- Institutional representation of Vodafone with internal teams and external stakeholders, including key figures from Portuguese companies and government.
Who you are
- High level of professionalism, with strong confidentiality and discretion;
- Natural leadership and ability to anticipate needs and take initiative;
- Strong prioritization and time management skills, with a focus on meeting deadlines;
- Resilience in high-pressure and demanding environments;
- Adaptability to change and a strong sense of responsibility;
- Customer-oriented mindset;
- Excellent organizational skills and attention to detail;
- Strong interpersonal skills and team spirit;
- Flexibility and ability to adapt to workload and pace;
- Deep understanding of corporate protocol and appropriate communication styles;
- Proficient in technological tools, including Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams), Online calendars and collaborative platforms and Organizational management systems;
- Outstanding oral and written communication skills;
- Fluent in English and Portuguese.
Not a perfect fit?
Worried that you don’t meet all the desired criteria exactly? At Vodafone we are passionate about empowering people and creating a workplace where everyone can thrive, whatever their personal or professional background. If you’re excited about this role but your experience doesn’t align exactly with every part of the job description, we encourage you to still apply as you may be the right candidate for this role or another opportunity.
What's in it for you
- Hybrid Work Model - Flexible hybrid work model with 8-10 in-office days per month, managed by team leaders;
- Vodafone Products and Services - Employees get a mobile phone, free communication plan, data card, and various discounts on services and products;
- Recognition - Recognition programs for innovative, creative, high-potential employees and exemplary behaviors;
- Health and Well-being - Well-being Program offers nutrition and psychological consultations, webinars, workshops, and discounts on various services and products;
- Learning - Access to Communities of Practice and a customizable digital training platform with high-quality content (namely Harvard Business Publishing, Skillsoft and Speexx);
- Local and International Mobility - Internal recruitment with local and international rotation opportunities across departments and roles.
Who we are
We are a leading international Telco, serving millions of customers. At Vodafone, we believe that connectivity is a force for good. If we use it for the things that really matter, it can improve people's lives and the world around us. Through our technology we empower people, connecting everyone regardless of who they are or where they live and we protect the planet, whilst helping our customers do the same.
Belonging at Vodafone isn't a concept; it's lived, breathed, and cultivated through everything we do. You'll be part of a global and diverse community, with many different minds, abilities, backgrounds and cultures. ;We're committed to increase diversity, ensure equal representation, and make Vodafone a place everyone feels safe, valued and included.
If you require any reasonable adjustments or have an accessibility request as part of your recruitment journey, for example, extended time or breaks in between online assessments, please refer to https://careers.vodafone.com/application-adjustments/ for guidance.
Together we can.