Assistant Manager_Executive Assistant _Pune
Aggregate function:
Shared Services
Business Area:
HR Operations _VOIS
Posting Country:
India
Date Posted:
2 Sept 2025
Full Time / Part Time:
Full Time
Contract Type:
Permanent
About VOIS
In 2009, VOIS started operating in India and now has established global delivery centers in Pune, Bangalore and Ahmedabad. With more than 14,500 employees, VOIS India supports global markets and group functions of Vodafone and delivers best-in-class customer experience through multi-functional services in the areas of Information Technology, Networks, Business Intelligence and Analytics, Digital Business Solutions (Robotics & AI), Commercial Operations (Consumer & Business), Intelligent Operations, Finance Operations, Supply Chain Operations and HR Operations and more.
About VOIS India:
VOIS (Vodafone Intelligent Solutions) is a strategic arm of Vodafone Group Plc, creating value and enhancing quality and efficiency across 28 countries, and operating from 7 locations: Albania, Egypt, Hungary, India, Romania, Spain and the UK.
Over 29,000 highly skilled individuals are dedicated to being Vodafone Group’s partner of choice for talent, technology, and transformation. We deliver the best services across IT, Business Intelligence Services, Customer Operations, Business Operations, HR, Finance, Supply Chain, HR Operations, and many more.
Established in 2006, VOIS has evolved into a global, multi-functional organization, a Centre of Excellence for Intelligent Solutions focused on adding value and delivering business outcomes for Vodafone
Job Description
Role Purpose
We are looking for Executive Assistant (Assistant Manager) who would be required to work in a team environment in delivering the secretarial business support needs to Head of HR Services The key roles & responsibilities will be around supporting with Executive administrative services, however through this role you will also get opportunity to learn & understand gamut of services in HR and gain experience around HR domain and program management (PMO).
Key Roles and Responsibilities
- Ability to manage and handle complex and detailed calendars, dealing with multiples and or urgent meeting conflicts, setting up of meetings and conference calls, internally and externally.
- Coordinate travel arrangements (air, hotel accommodations and ground transportation); prepare detailed itineraries, required travel visas/documents, and assure accuracy and timely delivery of plans-tickets to the executive. Process invoices and Travel and Expense claims in timely manner.
- Schedules and coordinates 1 to 1 meeting with direct reports and team meetings.
- Assist with creation-modification of presentations, spreadsheets, and other various documents as per business needs.
- Coordinates all aspects of executive level manager appointments, meetings, on-sites-events and conference calls
- Recording the minutes of the meeting with clear emphasis on the key action points from the meeting.
Attributes for Success
- Enjoys problem solving and able to prioritize effectively
- Strong project coordination skills and comfortable using IT systems
- Should have good judgment in confidential situations and proven experience interacting with senior management.
- Extremely organized and enjoys administration and able to work in a team arrangement
Preferred Qualifications & Experience
- Postgraduate with work experience (applicant with MBA Degree will be preferred)
- Good command over English (written & spoken)
- Work experience in HR will be added plus for applicant
VOIS Equal Opportunity Employer Commitment
India:
VOIS is proud to be an Equal Employment Opportunity Employer. We celebrate differences and we welcome and value diverse people and insights. We believe that being authentically human and inclusive powers our employees’ growth and enables them to create a positive impact on themselves and society. We do not discriminate based on age, colour, gender (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, race, religion, sexual orientation, status as an individual with a disability, or other applicable legally protected characteristics.
As a result of living and breathing our commitment, our employees have helped us get certified as a Great Place to Work in India for four years running. We have been also highlighted among the Top 5 Best Workplaces for Diversity, Equity, and Inclusion, Top 10 Best Workplaces for Women, Top 25 Best Workplaces in IT & IT-BPM and 14th Overall Best Workplaces in India by the Great Place to Work Institute in 2023. These achievements position us among a select group of trustworthy and high-performing companies which put their employees at the heart of everything they do.
By joining us, you are part of our commitment. We look forward to welcoming you into our family which represents a variety of cultures, backgrounds, perspectives, and skills!
Apply now, and we’ll be in touch!